Grant Forecast Announcement: The Department of
Health and Human Services (HHS), Administration for Children and Families
(ACF), Office of Family Assistance (OFA) anticipates competitively awarding
cooperative agreements to support demonstration projects that are designed to
provide eligible individuals with the opportunity to obtain education and
training for occupations in the health care field that pay well and are
expected to either experience labor shortages or be in high demand. Please
see Stan Koutstaal's post on HPOG Connect or the HHS Grants
Forecast site for more information regarding the two forecasts (HPOG Forecast 1 and HPOG Forecast 2).
Project Directors, PLEASE NOTE: Michelle Sousa,
our Grants Management Specialist in the Office of Grants Management (OGM), has
accepted another position and will no longer be acting as the OGM
contact. If you have immediate questions or concerns that need to be
addressed with OGM, please contact Tim Chappelle in the interim. His
e-mail is firstname.lastname@example.org
or phone at (202) 401-4855. Once there is a permanent replacement, we
will let you know.
Employer Engagement Webinar - The Successful
Strategies for Employer Engagement Webinar is August 13th at
3:00 p.m. Eastern. This Webinar will provide HPOG managers and staff the
opportunity to engage directly with healthcare employers and learn the skills
that employers are looking for in employees, as well as the training HPOG
programs can provide to participants to meet the needs of employers.
There will be additional conversations highlighting recent trends in job
development practices. Maxim Healthcare Services; Susque-View Home: Nursing and
Rehabilitation Center; and CLIMB Wyoming will discuss how education and
training programs can make their students stand out; build sustainable
relationships with employers; and work with employers to best prepare students
with vital skills to be valuable employees.
Register for the Webinar online or email email@example.com with any questions.
Sustainability Virtual Roundtable - Building from
discussions and action plans developed at the March Sustainability Roundtable
held in Kansas City with Program Directors, a follow-up Sustainability
Virtual Roundtable, focused on using data and stories to effectively build
capacity around program outreach and engaging partners, will be held on
September 10th. In order to accommodate programs in different
time zones, we will be scheduling a morning and an afternoon session on
September 10th. We will also be using our webcams!
Project Directors and key sustainability planning staff should plan to
attend. The first session will be from 10:00 a.m. to noon Eastern for
sites located in Connecticut, Florida, Illinois, Kentucky, Louisiana, New
Hampshire, New Jersey, New York, Ohio, Pennsylvania and South Carolina.
The second session will be held from 2:00 p.m. to 4:00 p.m. Eastern for
Alaska, Arizona, California, Kansas, Missouri, Montana, Nebraska, North Dakota,
Oklahoma, Texas, Washington, and Wisconsin. Registration information will be
included in the next listserv.
Instructor Engagement Virtual Roundtable- An Instructor Engagement Virtual
Roundtable will be held on October 8th to follow-up on the great
work accomplished by Instructors in Chicago back in April. We will again
be using our webcams! Project Directors, Instructors who attended the
Instructor Roundtable in Chicago, and other interested instructors and case
managers should plan to attend. More details to come soon, including
content, format, and registration information.
HPOG Annual Meeting - Save the Date! The HPOG Annual meeting will
be held on December 2nd - 3rd at the Omni Shoreham in Washington, D.C. More information
will be sent soon regarding required attendees, draft agendas, and
Resources and Announcements
On-Going Sustainability Discussions- Following the
roundtable in Kansas City and continuing our focus on the Plan-Do-Study-Act
approach to sustainability action planning, we turn to the "DO" part
of the cycle. Take a moment to review a few key steps in the "DO" phase.
HPOG Connect serves as a Question and Answer forum to
facilitate the process of information sharing within and among your grantee
peers! We encourage you to use this space to ask questions, share your personal
experiences, and to connect with one another for peer-to-peer exchange.
Discussion from the field: In case you missed
it, Delores Graves, from the HPOG Milwaukee CareerWorks
Healthcare Training Institute, shared the 2nd edition of their Healthcare
Employer Newsletter. This newsletter includes an on-line survey for employers
to complete and provide vital information that they are using to develop
effective programs and activities. Delores says, "feel free to review and
use any of the questions in a survey in your areas that may also help you to
obtain useful information."
View the HPOG Employer Newsletter July 2014.pdf and join
the conversation. Delores also provides additional tips for creating, formatting and producing
Access HPOG Connect FAQs - Are you looking for
answers to frequently asked questions for both HPOG programmatic and HPOG
Connect questions? Access the FAQs on HPOG Connect. You can find answers to such
questions as budget modifications, carryover requests, and managing HPOG
Connect email notifications.
Connect with HPOG on Social Media - Make sure to
follow HPOG on Facebook and Twitter and share the HPOG message of Hope,
Dedication, and Impact with all your friends!
Register and Vote Today on the Topics for the Virtual Birds of a Feather Session!
On Wednesday, December 11th,
2013 at 3:00 pm EST, PRI will be hosting a virtual “Birds of a Feather”
session. We request that you register for this event by clicking here.
To vote on topics you would like to
discuss, visit the Birds of a Feather Sphere (note: you will be prompted to
log in with your HPOG Community Website user name and password). The goal
of the virtual Birds of a Feather event is to offer a platform for
grantee-driven conversations. The top three topics from the poll will be
presented during the event, where you will again vote on which topic to start
with. Throughout the event, you will vote to keep the conversation going or
switch to another topic. Three grantees will be selected at a time to converse
as others listen in. At all times, any grantee can choose to join the conversation
as another speaker steps down. The entire time, there will be live reporting on
the Sphere where everyone can post questions, comments, and ideas before,
during, and after the event.
To maximize your participation,
please test your audio/webcam capacity and check your system requirements for
WebEx by clicking here.
To register for an HPOG social media
account, reset your password, or if you have any questions, contact firstname.lastname@example.org.
Deployment of the Revamped HPOG Community Website
As you know, we have been working to
enhance the design and functionality of the current HPOG Community Website and
Social Media Site so that it better fits your needs. The new website will have
a completely different look, and it will also change the way in which you
access public and grantee-specific information. For example, the HPOG Community
pages (the non-password protected part of the webpage) will be reformatted to
share the story of HPOG with a wider audience. These efforts are part of a
larger strategy that will communicate the messages of hope, dedication, and
impact that your programs embody nation-wide. It will also showcase your
promising practices and success stories.
All grantee-specific information,
like announcements and resources, will be housed in HPOG Connect (formerly
known as the Social Media Site). This will continue to be your place to
collaborate with other HPOG grantees and partners.
We are pleased to announce that the
new site is expected to launch on December 9, 2013! Upon its deployment, we
will release an official announcement that you are invited to forward to your
students, graduates, partners, and professional networks.
For a sneak peek of the new site,
including tips and new features, please see this HPOG Community Website Demo for more
information! If you prefer to receive the demo as a PDF document via email,
please contact us at email@example.com.
This ListServe is a
tool to facilitate communication within a targeted audience. The content
of this email does not necessarily reflect the policies or endorsement of the
HPOG Community Website Maintenance
Please note the HPOG Community Website will be down for maintenance as of 5:00 pm EST on Wednesday, November 27th through the evening of Sunday, December 1st. If you have information to retrieve or add to HPOG Social Media or the Grantee Folders, please make sure to access the site prior to close of business on Wednesday.
In addition to performing routine maintenance, the server will be configured for the upcoming website redesign. For those who attended the 2013 Annual Grantee Meeting, you may remember the sneak peek of the new HPOG Community Website. We are pleased to announce that the revamped site is expected to launch in early December. Stay tuned for more information!
Save the Date! Virtual Birds of a Feather Session
On Wednesday, December 11th, 2013 at 3:00 pm EST, PRI will be hosting a virtual “Birds of a Feather” session.
The goal of the virtual Birds of a Feather session is to offer a platform for grantee-driven conversations on topics that you feel are most pertinent. Two week prior, a poll will open in HPOG Connect asking you to vote on topics you would like to discuss.
Technical Assistance Coaching Calls Begin!
Kickoff calls with your Technical Assistance (TA) Coaches will begin in the coming weeks. During these calls, you and your coach will have the opportunity to discuss the successes, challenges, and technical assistance priorities of your HPOG program. Your individual TA Coach will be contacting you directly to schedule these calls.
This ListServe is a tool to facilitate communication within a targeted audience. The content of this email does not necessarily reflect the policies or endorsement of the Federal Government
ICF International to Provide Technical Assistance
and Training to HPOG Grantees
ICF International, a leading provider of consulting services for social programs, has been announced as the new training and technical assistance provider to the Office of Family Assistance’s Health Profession Opportunity Grants (HPOG) grantees. A trusted resource for ACF and its partners for more than two decades, ICF will design, deliver, and track targeted, responsive technical assistance that advances the capacity of HPOG grantees to deliver training services that meet labor market needs.
ICF International shares a passionate commitment to ACF’s mission and objectives and a dedication to improving outcomes for families and communities through self-sufficiency and workforce development programs. ICF International offers expertise in workforce development, low-income and TANF populations, employment sector analysis—particularly healthcare—and career pathways for low-income workers. ICF has deep experience in designing and supporting local collaborations between social service government agencies, workforce agencies/One-Stop centers, community colleges, Tribal entities, and community and faith-based organizations. ICF International’s technical assistance offerings will be informed by research and by their extensive field presence and knowledge through a wealth of experience in health, education, welfare, economic development, and Tribal-State relations.
The ICF HPOG TA Team, led by Dr. Yvette Lamb (HPOG TA Project Director), will be in attendance at the upcoming HPOG Grantee Annual Meeting in Bethesda, MD, November 5-6. The meeting will be an opportunity for the new coaches and grantees to meet face-to-face and begin the next iteration of technical assistance to guide the continued successful implementation of the HPOG project. Scheduling of individual coaches calls will begin shortly after the Annual Meeting. We anticipate that each grantee will be contacted and connected with during the months of November and December. We look forward to not only meeting each grantee but engaging with each of you, face-to-face at the grantee meeting, through bi-monthly calls, through social media engagement and when appropriate, on-site. You can connect with Yvette Lamb at firstname.lastname@example.org, if you have questions or just want to say hello.
Dear Annual Meeting Attendees,
We are looking forward to our upcoming event, and have planned an informative and interactive two days together.
5701 Marinelli Road, North Bethesda, MD 20852
The agenda has been posted to the Annual Meeting Information Page. Please note that registration opens at 7:30am on Tuesday, November 5th in the Grand Ballroom Foyer. Signs will be posted throughout the venue to help you find our meeting location.
Beginning on November 1st 2013, speaker presentations will be posted to the Annual Meeting Information page as they become available. Make sure to check back regularly for the most recent additions, where you will be able to view/download/print the PowerPoint materials.
Please note that very few materials will be printed. For those wishing to have hard copies of the presentations, please print them ahead of time and bring with you.
Tables with designated discussion topics will be set up in the plenary ballroom during lunch to allow for optional networking opportunities during lunch each day. Individuals who choose to participate will have time to go to the hotel restaurant to order lunch or purchase to-go items from Starbucks. Attendees who are guests of the hotel will also have the option to pre-order room service that morning for delivery to the plenary ballroom. Menus for all options at the Registration/Information table. There will also be information on nearby lunch options for those individuals who elect not to participate in the networking session.
For those who would like to start making arrangements and invite others to join you for dinner networking please utilize the HPOG Annual Meeting Sphere to connect with the other meeting participants.
We will also have this list available onsite at the registration desk, and will be on hand to assist with group reservations throughout the event.
We look forward to seeing you in Bethesda! If you need assistance or have questions, please contact the HPOG Help Desk at: email@example.com or 814-240-2469.
Disclaimer This ListServ is a tool to facilitate communication within a targeted audience.
The content of this email does not necessarily reflect the policies or endorsement of the Federal Government.
Since the conclusion of the third year of the project, some of you have been inquiring about carryover requests to year four. I have attached some guidance and want to draw particular attention to some of the initial considerations regarding carryover requests, what to include if you submit a request, and when to submit a request.
You may submit a carryover request but the approval of any request is only given at the discretion of ACF. Any request would be reviewed very closely and give consideration to questions such as:
· Is the requested carry over clearly and directly tied to unmet goals and objectives?
· Can the unmet goals of the previous period be accomplished with current funding?
· Is the difficulty of expending all grant funding within the budget period a pattern?
· Does the grantee demonstrate the capacity to spend carry over funds in addition to current funds?
· Can the unmet goals and objectives realistically be met even with a carryover or will other barriers, such as the timing of the academic year and the awarding of funds, prevent the goals and objectives from being met?
Grantees should not submit carryover requests simply because they have unobligated funds.
Grantee must ensure that the COB amount is still in their PMS account. If unsure, they should contact their OGM Specialist. Grantee must ensure that they are current in their financial and program reporting
What to Include
The attached document provides a complete checklist of what to include in a carryover request. When submitting a carryover request this year, you must also include an updated Year 4 workplan. Since carryovers are granted to accomplish previously approved but unmet objectives, any projections for year 4 will have to be increased to account for those not met in year 3.
Please submit your carryover requests no later than January 31, 2014.
You may submit a carryover request prior to that date. By the end of December you will have submitted your SF 425 and know the amount of unobligated funds. Submitting your requests by January 31, 2014 will also allow timely processing of your request so that you have sufficient remaining time to spend any approved funds before the end of the year 4 budget period.
Please contact your Program Specialist or Grants Specialist if you have any questions.
Stan Koutstaal, Ph.D.
Health Profession Opportunity Grants
Administration for Children and Families
The Votes are In - Congratulations to our Client Success Story Winner, Jenna Summerhill!
OFA sends out its heartfelt congratulations to Jenna Summerhill from the Workforce Investment Board SDA-83, Inc. in Monroe Louisiana for being voted as the most inspirational client success story. Thank you to all of our success story finalists and nominees. Your stories were truly inspirational, and a testament to the hard work and exceptional perseverance of our clients. We look forward to hearing Jenna speak at the upcoming HPOG 2013 Annual Meeting! Read Jenna's story by clicking here.
OFA would also would like to acknowledge that this year's voting resulted in a tie. Sam Darko from Schenectady County Community College shares the title of 2013 Success Story winner. Unfortunately, Sam will not be able to join us for this years Annual Meeting but we wish Sam much success in the future. Read Sam Darko's story here.
Thank you again to everyone!
Vote for Your Favorite Client Success Story
Deadline: 9:00am EDT Thursday October 17
Thank you all for your client success story submissions! It was a difficult choice, but we have selected five client success stories as finalists. We are asking you to review these five success stories and vote on which one you find to be the most inspiring.
Everyone has the opportunity to vote once. Your vote counts! The person with the most votes will be flown to the meeting (at the expense of OFA) to share their story at the HPOG 2013 Annual Meeting. We will also be sharing highlights from all submissions during the meeting, so if your submission wasn't selected as a finalist, you will still be able to share your client's story with your HPOG colleagues.
VOTE NOW for Your Favorite Client Success Story
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HPOG Annual Grantee Meeting Registration
To ensure your placement in this year’s meeting, please complete the items below by:
COB Friday, October 4, 2013.
ü Go to the HPOG Annual Grantee Meeting Sphere and tell us “What you are looking forward to at the Annual Meeting….”
ü Make your Hotel and Travel arrangements.
2013 HPOG Annual Grantee Meeting
November 5-6, 2013
Bethesda North Marriott Hotel and Conference Center
Submit one client success story. The success story must have the approval of the grant's project director and must include a signed release of information form with the submission.
Video: Have the client tell their story, interview them, or whatever the client thinks is best. Contact Kara at firstname.lastname@example.org for video submission.
Photography: Have client submit a collage of photos of their life, family, friends, work, etc.
Song: Ask client to submit a song that expresses their experience.
Written: Submit a client’s story, poem, letter, diary, or personal essay.
Be Creative. Be imaginative.
Lightning Talk Nominations
A lightning talk is a short presentation (1-5 minutes) that describes a promising practice or lesson learned. To nominate someone, provide the name of the nominee, which HPOG program they are from, and a description of the proposed topic. To learn more about lightning talks, visit this website.
Contact the HPOG Help Desk at email@example.com for any assistance.
HPOG Annual Meeting Registration Deadline
The Annual Meeting is a little more than a month away! If you are approved by your project director to attend the meeting, please visit the Annual Meeting registration page today. The deadline for registration and hotel reservations is October 4, 2013.
If you have any questions, you can post them at the HPOG Annual Meeting Sphere or contact the HPOG Help Desk at: firstname.lastname@example.org.
Reminder: Client Success Story Submissions
and Lightning Talk Nominations
What you do each and every day affects the lives of so many people and enables the dreams of many to become a reality. Help us showcase your inspiring clients and your creative strategies at the Annual Meeting by submitting a success story and a nomination for a lightning talk! Learn more about success story submissions and lightning talk nominations by visiting the Program Alert from Monday, September 16, 2013.
Submissions for both the Success Stories and Lightning Talks should be sent by close of business on October 4, 2013 to email@example.com.
HPOG Social Media is a platform designed to encourage information sharing and communications between HPOG grantees, program staff, and OFA/contractors. Documents can be shared, questions can be answered, ideas can be sparked, and kudos can be given!
Below are highlights of recent activity in HPOG Social Media. Join the conversation!
Kimberly Dunisch (@kdunish) from Gateway Technical College shared a variety of resources on employer engagement and student recruitment.
Valerie Andrew (@vandrew) asked the question: “what types of employment retention case management do you do?” Join the brochure on employer engagement.
Congratulations to Nora Faram (Edmonds Community College), who earned the August HPOG “Contributor Badge” for actively participating and sharing resources on the HPOG Social Media Site. Thanks for your contributions to building our community’s knowledge base, Nora!
You Can Earn a Contributor Badge by Sharing Your Program’s Successes Take a few minutes each week to showcase your program’s achievements, share an interesting resource, or highlight a special event.
If you need access to HPOG Social Media, sign-up here today!
HPOG Social Media has a new feature: Spheres. Spheres are less formal than Communities, and are designed to be a short-term place to hold conversations centered on a topic or an event. Learn more about spheres and communities by visiting this helpful informational HPOG Social Media tip sheet
Visit the Annual Meeting Sphere for more information related to the event, including information on logistics, a place for meeting attendees to introduce themselves, and gathering ideas and feedback to help aid in the agenda development!
HPOG Website Improvement Plan
Thank you to all of the grantees who participated in the Website Redesign focus group and Website Assessment. Your feedback was hugely insightful and helpful. We are pleased to announce that Provider Resources, Inc. (PRI) has begun development on our new site and is currently assisting with devising a strategic communications plan to share the story of HPOG with others. Stay tuned for more information!
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JBS International, Inc.